Notice on the processing of personal data for candidates
Identity and contact details of the Data Controller
Anodica Trevigiana S.p.A. Società Benefit (Benefit Corporation), hereinafter also referred to as ‘Anodica Trevigiana’ or ‘Data Controller’ with registered office in Via del Lavoro, 1 - Z.I. Cimavilla - 31013 - Codognè (TV), may be contacted at the e-mail address info@anodica.it, at the PEC address anodicatrevigiana@registerpec.it or by calling +39 0438771771.
Categories of data and their source
Anodica Trevigiana processes personal data of a common nature (e.g. personal information, contact data, data on employment, education and culture, and image data) and of a specific nature (e.g. health data): such information may be collected from the data subject to whom it refers and/or from third parties (e.g. temporary employment agencies, recruitment and selection agencies or from managers of e-recruitment platforms).
Purpose and legal bases
- Management of the recruitment and selection phase: personal data are processed for all needs related to the verification of interest profiles.
- Defence purposes: the Data Controller may need to process personal data in order to manage extra-judicial or judicial disputes and litigation.
|
Purpose |
Legal basis (common data) |
Legal basis (specific data) |
|
A. |
Implementation of pre-contractual measures. |
Fulfilment of labour law obligations. |
|
B. |
Legitimate interest of the Data Controller in ascertaining, exercising or defending a right. |
Ascertaining, exercising or defending a right. |
Retention period
Purpose | Retention timeframe |
A. | 24 months from collection. |
B. | 10 years from the final resolution of a dispute. |
Nature of the provision and consequences of refusal
Purpose | Nature | Consequences |
A. | Necessary | Impossibility for the data subject to submit his/her application and for the Data Controller to manage the selection. |
B. | Necessary | Impossibility to manage the dispute. |
Scope of communication
Data are processed by in-house staff authorised to carry out specific tasks, and are communicated to external parties in accordance with the following regulations
Purpose | External recipient categories |
A. | Occupational physician, employment consultant, recruitment agency, employment agencies. |
B. | Law firms; Judicial authorities. |
As data are also processed using IT tools, they may also be visible to persons providing assistance/maintenance for those systems.
Data transfer to a third country or an international organisation
The Data Controller may transfer personal data to third countries where cloud technology systems are used, provided by third parties. Any transfer will only be made if adequate safeguards are in place, as required by Chapter V of Regulation (EU) 679/2016.
Rights of Data Subjects
Data Subjects have the following rights:
- Access: to find out whether their personal data is being processed and, if so, gain access to such data and request a copy.
- Rectification: to ask for their personal data to be updated and corrected (if inaccurate) and for incomplete data to be integrated.
- Erasure: to have their personal data erased under certain conditions (for further information, please contact the Data Controller).
- Restriction: to ask for their data to be flagged in order to restrict processing in the future under certain conditions (for further information, please contact the Data Controller).
- Objection: to object to the processing of their personal data on grounds relating to a particular situation, where processing is based on legitimate interest or is required for performing a task in the public interest or in connection with exercising official authority vested in the Data Controller. Data subjects may also object to the processing of their personal data for direct marketing purposes by writing to the address privacy@anodica.it.
- Portability: to receive, in a structured format, the personal data submitted to the Data Controller and ask for data to be transmitted to another data controller if the processing is based on consent or a contract, and is carried out by automated means.
- Withdrawal of consent: to withdraw consent for the purposes for which it was given, without affecting the lawfulness of processing carried out up to that point.
The effective rights that may be exercised in relation to the processing activities performed are:
Purpose | Exercisable right | ||||||
Access | Rectification | Erasure | Restriction | Objection | Portability | Withdrawal of consent | |
A. | X | X | X | X | |||
B. | X | X | X | X | X | ||
To exercise the above rights, you may use the form available at the link https://www.garanteprivacy.it/web/guest/home/docweb/-/docweb-display/docweb/1089924 and send it to the following address: privacy@anodica.it. The data subject may contact the same address to request further details regarding the above information (e.g. legitimate interest balancing test or the list of data processors).
You may lodge a complaint with a supervisory authority: in Italy, with the Italian Data Protection Authority (www.garanteprivacy.it).